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Management statement on safety and accident prevention
Jay Electric believes that all employees benefit from a safe and healthful workplace. This company is committed to maintaining a workplace that is as injury and illness free as possible and to complying with all applicable laws and regulations regarding workplace safety.
In order to reduce, and hopefully eliminate, workplace injuries and illnesses, Jay Electric has implemented this Safety Management Program for Injury and Illness Prevention. It is the responsibility of every employee to work together, with this program, to ensure that a safe and healthful workplace is established and maintained for the benefit of everyone. Benefits for the proper implementation and utilization of the program include the following:
- A work environment that is, to the best extent possible, free from occupational and health hazards.
- Reduction of elimination of costs associated with occupational injuries and illnesses. Some of these associated costs are: downtime, damaged goods and equipment, worker's compensation costs, hiring and training replacement workers and losses in productivity and quality.
- Lowering of insurance rates for both company buildings and worker's compensation.
- Reduction or elimination of fines and penalties as a result of compliance inspections by government agencies.
The achievement of a completely safe and healthful workplace is not an easy task nor is it one to be taken lightly. Even the smallest lapses or shortcuts in safe work practices and procedures put everyone at this company at risk of injury or illness. This program will be a consistent and evolving method of achieving this goal, but everyone must do their part. Please make this program a part of your everyday work skills to make this program work for all employees of Jay Electric.
| -General Safety Rules and Policy -Employee Involvement and Responsibilities -Hazard Communication Program -Lock-out/Tag-out -Forklift Training -Safety Orientation -Personal Protective Equipment (PPE) -Accident Investigation Procedure -Safety Inspections -Environmental -10 hour OSHA General Industry safety -Record Keeping -EMR |
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General Safety Rules and Policy
The following rules and policies have been developed as the "basics" that must be followed by everyone in order to achieve a safe and healthful work place. Remember that these are just the "basics", there are may other requirements prescribed by the Occupational Safety and Health Administration that all employees will need to follow. Every employee should feel free to discuss any rules, policy or standard with their supervisor or their safety representative or corporate management should there be any problems or doubts.
- All employees have received their training on performing their job duties in a safe and healthful manner. Do not deviate from the points learned during training.
- Do not operate a piece of equipment for which you have not been trained.
- Wear appropriate clothing for the job to be performed. Loose clothing and jewelry are to be removed before the operation of any machine or process.
- Do not remove, or render inoperative, any guard or safety device during normal operations. If maintenance procedures require that a safety device be removed full lockout/tagout procedures must be performed (see section on lockout procedures).
- Horseplay, fighting and the like have no place at Jay Electric. This type of behavior will not be tolerated.
- Proper personal protective equipment is to be worn at all times. There are no exceptions.
- All areas of the workplace are to be kept clean and free of debris. Pathways to exits and emergency equipment are to be kept clear and exits are not to be locked during working hours.
- Do not use pieces of equipments that are not effectively grounded. Extension cords are to be used on a temporary basis only and should not be used to power fixed equipment. Grounding prongs shall not be removed from extension cords or electrical plugs on equipment and tools.
- Use tools only for their intended purpose. "Jerry-rigging" of equipments or tools is forbidden.
- When in doubt, ask a supervisor.
Employee Involvement and Responsibilities
All employees are expected to work in a manner that is safe and healthful and consistent with the provisions of the Jay Electric's safety procedures and guidelines. Rick Buchanan has been designated as the safety program's administrator. He has the authority and overall responsibility for the implementation of this program. Additional responsibilities include:
- Advising senior management on safety and health issues.
- Keeping abreast of all local, state, and federal regulations regarding workplace safety and health.
- Serve as liaison to governmental agencies on safety and health related issues.
- Planning, organizing, and coordinating all safety training sessions.
- Assist in the preparation and distribution of company policies and procedures on workplace safety and health related issues.
- Arranging and conducting safety and health inspections and ensuring that necessary corrections are made on a timely basis.
- Ensuring that there is an adequate supply of personal protective equipment and that this equipment is tested periodically for adequate performance.
- Establishing accident reporting and investigation procedures and maintaining all workplace injury records including the OSHA 300 log.
Senior management personnel are expected to lead by example in all areas of workplace safety and health. In addition, they have been assigned the following responsibilities.
- Development of company policy on safety and health related issues.
- Ensuring that there are adequate company resources for the implementation and maintenance of the safety program.
- Assigning responsibilities and tasks as needed under this program and holding personnel responsible for their actions.
- Review and evaluation of all safety procedures and results.
Each Jay Electric branch has front-line supervisors that are knowledgeable in all company policies regarding occupation safety and health. Supervisors and/or plant managers are charged with the responsibility of making sure that these policies and procedures are followed by all employees. In addition, they are to do everything possible to assure the safest possible workplace. Additional responsibilities include:
- Maintaining knowledge and expertise regarding safety and health regulations that are to be followed in the work area
- Ensuring that each employee understands how to compete each assigned tasks in a responsible manner.
- Conduct on the job safety training as needed.
- Keeping the safety director informed of any training needs.
- Making sure that all equipment and machines are maintained in proper working condition and they are used in the correct manner
- Making sure that all employees follow established safe work practices and that all applicable regulations are followed.
- Ensure that all employees wear personal protective equipment as needed.
- Correct any unsafe or unhealthful practice or conditions within their work area.
- Assist in the investigation of accidents to discover causes and identify corrective actions to prevent future incidents.
- Assist in periodic inspections of the workplace in accordance with established company self inspection procedures.
All hourly and production employees are responsible for following all company policies and procedures regarding occupational safety and health. Specifically, they have the following responsibilities.
- Abide by all company policies and procedures regarding health and safety.
- Never remove or disable any guard or similar safety device unless appropriately authorized by management and the company's lockout/tagout program
- Assist fully in accident investigations and self inspections as needed.
- Bring any unsafe condition or any potentially harmful condition to the attention of management without fear or retribution or reprisal.
- Make suggestions under this program to improve the work environment for the betterment of all employees.
- Participate in and contribute to safety meetings.
- Use sound judgment at all times when dealing with occupational safety and health hazards.
Hazard Communication Program
The OSHA Hazard Communication Standard 29CFR.1910.1200 requires that hazards of all chemicals, produced or imported by chemical manufacturers, be evaluated and information concerning their hazards be transmitted to employers and employees. Jay Electric has developed a written Hazard Communication Plan that conforms to OSHA requirements with the help of an outside vendor, Environmental Remediation Systems, Inc. The program was developed to meet the following goals.
- To protect the health and safety of all employees.
- To meet health and safety requirements of employees who come in contact with hazardous chemicals in the workplace.
- To comply with OSHA standard 1910.1200 and the employee right to know concerning actual and potential hazards.
It is the responsibility of management and supervisors to ensure that the proper information is obtained and disseminated to the appropriate employees. It is the employee's responsibility to follow safe work practices as outlined in the material safety data sheets (MSDS) or operating procedures.
The following are the responsibilities of the administrator or the company
- Insure that all personnel are aware of the Hazard Communication program.
- Periodically audit the program.
- Follow-up to ensure that company personnel are carrying out company policy.
- Insure that up to date training records of all personnel required to handle hazardous materials are maintained.
- Annually audit all records to ensure the most current MSDS are available and employees training manual is documented.
- Keep management and safety director informed of compliance with Hazard Communication Standard.
Responsibility of Personnel
- Obey established rules
- Use personal protective equipment as required by company procedure.
- Inform your supervisor of any symptoms of overexposure that may possibly be related to hazardous chemicals.
- Use approved labels on all containers (DO NOT REMOVE LABELS).
- Know the locations of emergency equipment, e.g., first aid supplies, and emergency procedures.
Lock-out/Tag-out
OSHA's lockout/tagout standard, 29 CFR 1910.147 is a standard that Jay Electric believes very strongly in. Whether off-site or on-site lock/out procedures must be followed by all employees. The basics of the program are as follows:
- All equipment that contains energy of any form will be locked out prior to being serviced or maintained.
- All employees who are authorized to work on equipment or machinery in the company or off-site will follow appropriate company lockout/tagout procedures.
- Contractors who perform work on company equipment will comply with company lockout/tagout procedures.
- An energy control plan will be completed for all pieces of equipment requiring lockout. This plan will identify all energy isolation points to be locked and tagged, as well as any special information required to safely achieve a zero energy state.
- Lockout checklist and safe startup checklist will be used during all service and maintenance activities to ensure the safety of both authorized and affected employees.
General rules
- All employees must utilize energy control procedures prior to engaging in any work such as repair, setup, maintenance, inspection, installation or adjustment on processes, systems or equipment.
- Always check the job before starting work; locking out more than one switch, valve, lever or other energy source may be necessary. If in doubt, refer to the energy control procedure or check with department supervision. Never work on a piece of equipment unless you are absolutely sure it is safe.
- Always personally lock and tag the energy isolating device. Never work under another person's lock.
- Electrical energy will be de-energized by placing the safety disconnect switch in the "off" or "safe" position.
- Zero energy state must be verified prior to starting work. This is referred to as LOCKOUT/TRYOUT.
- Only the person whose name appears on the lock and tag may remove them.
- If a piece of equipment is ready to be started and an employee's lock and tag has not been removed and the employee cannot be found, only the supervision is allowed to remove after following certain procedures including trying to locate employee and checking the equipment to ensure it is clear.
- Before restoring energy to the equipment, employees in the area shall be alerted prior to start-up. Remove all tools and non-essential equipment items from equipment. Ensure all guards have been replaced.
Forklift Training
Only employees who have completed and passed the Jay Electric forklift training program are permitted to operate a forklift. This training includes an instructional program as well as a driver evaluation test. Once training is completed the employee will be issued a license which is good for three years. All training records are documented and kept on-site.
Safety Orientation
All new employees of Jay Electric must complete a safety orientation program before being allowed to begin work. The program is located on-line at jayelectric.claritynet.com. Aspects of the program include the following:
- Slips, trips and falls
- Back safety
- Hazard communication
- Bloodborne pathogens
- Lockout/Tagout
- Fire safety
- Head protection
- Eye protection
- Hearing protection
- Respiratory protection
- Hand and foot protection
Also, all new employees must pass the forklift training program before being allowed to operate a forklift.
Personal Protective Equipment (PPE)
Jay Electric employees must wear appropriate PPE. Jay Electric trains and encourages the use of PPE to all of its employees through education. Jay Electric has completed a hazard assessment survey at each location that describes recommended PPE. Also, when off-site all Jay Electric employees must follow PPE guidelines including but not limited to steel toed shoes, ear plugs, hard hats etc. Also, when working above six feet all Jay Electric employees must wear a harness fall protection system.
Accident Investigation Procedure
All accidents and incidents must be thoroughly investigated and reported on a written form. This form has specific information regarding the details of the accident. The safety director and President of Jay are forwarded a copy of the form with the first injury report. This form is used a training tool for all involved to try and prevent a similar accident in the future. All recordable accidents are than logged on the OSHA 300 form.
Safety Inspections
All Jay Electric locations are inspected twice annually by an outside vendor to ensure compliance with all safety and environmental regulations. Any violations or deficiencies are noted and corrected as soon as possible. Inspections reports are forwarded to the President and Safety director and kept on file.
Environmental
Jay Electric aims to comply with all federal and state environmental regulations. All ADEM certifications are available on-site. Additionally, all waste oil is disposed of by authorized companies and disposal records are available on-site.
10 hour OSHA General Industry safety
All production employees of Jay Electric have completed the OSHA 10 hour general industry class. The class is available during the year for new employees.
Record Keeping
OSHA 300 logs for the past five years are available at every Jay Electric location. Additionally, all safety records and documentation are available at the branch level.
EMR
The following is Jay Electric EMR for the past five years:
2008 .95
2007 .78
2006 .85
2005 .93
2004 .98
Other safety rates including TIR and LWDR are available upon request.
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